Company: PLATFORMA365 LIMITED
Address: Office Suite 24, Block 6, Water Gardens, Waterport Wharf, GX11 1AA, Gibraltar
Registration Nr: 117378
Date of commencement: 16/05/2018
|Endorsed by the Management Committee on:||Applicable|
|Approved by the Board of Directors:||Approved|
When you use our website https://dox365.com (the “Website”) and/or our services, PLATFORMA365 LIMITED is the data controller of your personal data and adheres to the EU General Data Protection Regulation 2016/679 (hereafter referred to as “GDPR”).
This Privacy Notice supersedes all previous notices or guidance issued prior to the commencement date as stated above.
PLATFORMA also collects “anonymized information” which does not relate to an identified or identifiable person as it is anonymous and is not personally identifiable information. This information is collected for PLATFORMA’s own purpose as described below.
You may give us your identity, contacts, business details and other personal information by corresponding with us via email, messenger services, phone or by completing our forms.
This includes personal data you provide when you:
- meet our company representatives
- use our Website
- communicate with us by email, phone or messenger apps
- complete our questionnaire or other forms or agreements
- use other electronic means to identify yourself
- are being introduced to us by your agent, tax adviser, attorney or other intermediary
- subscribe to our newsletter or services
- order our services
- pay for our services
We may also collect profile information and insight from publicly available sources or third parties (such as risk management solutions organizations), when we are conducting background checks on you as a part of our due diligence obligations.
We may collect the following information about you:Identity data
- your title, first name, last name; your biographical data, such as date of birth, tax identification number, passport/ID numbers, your nationality, domicile and citizenship.Contact data
- contact information such as your residential and business addresses, phone numbers, email addresses, and your communication app accounts (such as Skype, Whatsapp etc.)Business data
- your reasons for using our services, including business and development plansDue diligence data
- information required to understand whether you represent a risk of money laundering, terrorism financing or being a politically-exposed personFinancial data
- bank account or payment account details (if you use payment service providers other than banks).Technical data
-your internet protocol (IP) address
- information about from where you visited our Website and which site you subsequently visited
- browser type and version
- time zone and location
- operating system and platform of the device you used to visit our WebsiteMarketing & Communications data
- information about whether you have opened our newsletter email, when and how many times
- your preferences for receiving newsletter emails from us
The cookies on the Website may be of the following categories:
Though it is possible to delete or reject cookies, such deletion or rejection of cookies may prevent you to access or use certain features or areas of the Website.
- to respond to your queries, prepare our service contracts, proposals, etc. and to enable our services, which require us knowing your personal information
- we may share some of this information in order to deliver our services to you. For example, we may share information with our legal advisors, accountants and risk management companies. For more about information sharing, please see below.
- to manage our business and monitor our own performance, for example analysing our client database when developing new services.
- to protect our business and your account from fraud and other illegal activities. For example we may ask you to verify your identity.
- to offer you new products and services.
In certain cases your personal information may be disclosed to 3rd parties:
- we have a legal obligation to comply with anti-money laundering and terrorism finance laws
- we are obliged to disclose personal information to competent authorities, law enforcement agencies as well as our regulators if necessary and in accordance with the laws of Gibraltar and European Union.
- we may disclose your information to our auditors
- we disclose certain information to 3rd parties who conduct background checks on you as a part of our due diligence procedure
- our data storage service provider
- our advisors or partners, in case we need to obtain legal or accounting advice in relation to services we render to you, or outsource part of the service
PLATFORMA collects and processes personal data only if PLATFORMA has lawful basis. Lawful basis includes:
Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object.
The legitimate interests are:
PLATFORMA does not knowingly collect personal information from anyone under 18 years of age. If we learn that we have collected the personal information of a child under 13, or equivalent minimum age depending on jurisdiction, we will take steps to delete the information as soon as possible.
Subject to the notification preferences you subscribed to, from time to time we may send you regulatory updates, our proposals, reviews of new products, invitations to business events and other information, which we believe may be of interest to you.
There are several ways you can stop direct marketing communications fromPLATFORMA365 LIMITED:
- click the “unsubscribe” link in any direct marketing communication email you receive from us.
- email us at email@example.com , asking us to unsubscribe you.
- write to:PLATFORMA365 LIMITED
Office Suite 24, Block 6, Water Gardens, Waterport Wharf, GX11 1AA, Gibraltar
Please note that you may continue to receive direct marketing communication from us for a short period of time after unsubscribing while our systems are being updated with your new preferences.
Under the GDPR you have the following rights:
- To request and obtain a copy of information we hold about you
- To request that we erase data we hold about you
- To ask us to cease to process your personal data
- To request that we stop sending you our marketing materials and promotions
- To request that we correct the data we hold on you
For more information about your rights, please visit the website of the European Commission https://ec.europa.eu/info/privacy-policy_en
If you are not happy with how we process your information, you can make a complaint via the website of the European Commission https://ec.europa.eu/info/about-european-commission/contact_en
If you have previously given us your consent to process your personal information and would like to withdraw it, then please write to:firstname.lastname@example.org or
Office Suite 24, Block 6, Water Gardens, Waterport Wharf, GX11 1AA, Gibraltar
In certain cases we will retain your personal information lawfully in accordance with the demand of the European Commission.
We retain your personal data primarily within the European Union and the European Economic Area.
We adhere to the anti-money laundering regulations and we are obliged to retain your personal details for 5 years from the date of termination of our relationship, unless we are ordered by a court or other competent authority to retain your data for a longer period.
We also store your personal details for 5 years from the termination of our contractual or other relations in case any claims arise out the services we have rendered you.
Retention periods may be changed from time to time based on regulatory requirements.
PLATFORMA stores personal information in accordance with the following principles:
The purposes of keeping this information are clearly identified
PLATFORMA regularly reviews the processing of this information and, where necessary, updates documentations and privacy information for individuals.
PLATFORMA collects only personal data needed for its’ specified purposes.
PLATFORMA periodically reviews the stored data, and delete any redundant information.
PLATFORMA makes sure that access to personal data can be restored in the event of any incidents, such as by establishing an appropriate backup process.
PLATFORMA conducts regular testing and reviews of measures to ensure they remain effective, and acts on the results of those tests where they highlight areas for improvement.
PLATFORMA ensures that any data processor that could be used by the company in the future also implements appropriate technical and organizational measures.
Under data protection law every person that handles personal data has some responsibility to ensure that it is used appropriately. However, the following person(s) within PLATFORMA365 LIMITED have key responsibilities:Maxim Ivanchenko has overall responsibility as Data Protection Officer for ensuring that the organization meets its obligations under data protection law.